Finance Receivables Clerk
Website Prophet River First Nation
Our Vision
Prophet River First Nation strives to be a self-reliant culturally connected First Nation with proud, responsible, independent members; a clear, viable and environmentally responsible economic future for our citizens; and a healthy happy, drug and alcohol-free community that thrives on mutual respect, integrity, honesty and traditional cultural values.
Position Summary
The Finance Receivables Clerk is a member of the Financial Services team responsible for providing a variety of administrative and financial services including responding to inquiries, monthly receivable invoices, reconciling sub-ledgers, bank reconciliations and preparing a variety of financial reports. Â The position requires a strong knowledge of PRFN services, the community, and is able to direct inquiries to the proper departments.
This is a moderately complex accounting position that performs a variety of diversified clerical duties, data input and verification work which requires the individual to exercise independent judgement and initiative within defined guidelines. It involves providing day-to-day accounting support to the Finance Department. Also, provides a variety of information in-person, by email and via the telephone pertaining to PRFN services and other general inquiries. Good working relationships must be established and maintained with the community. Utmost accuracy is essential as errors could result in financial loss to the nation. Â
Primary/Core Responsibilities
- Employs attention to detail to maintain a high level of accuracy while performing large volumes of data-entry on a daily basis
- Provides exceptional customer service to internal and external stakeholders using excellent interpersonal skills
- Provides invoicing for a variety of functions, i.e., rentals, leases, chargebacks, own source revenues, sponsorships, etc.
- Completes the necessary backup/reports.
- Performs monthly reconciliations on sub-ledgers, clearing accounts and suspense accounts.
- Processes returned payments and rejected electronic transactions
- Performs monthly bank reconciliations for both the general account and provide supporting documentation for the year end folder for the auditor’s review
- Uploads and balances yearly assessment rolls
- Upload and balance supplementary assessment rolls
- Investigates returned mail and re-issue to correct agent/occupant
- Performs year end procedures to close out the tax year
- Provides year end documentation for sub-ledger reconciling for the year end file for the auditor to review
- Responsible for completing regular bank visits, i.e.: deposits, bill payments, statement pick-ups, etc.
- Performs account adjustments, refunds, and balance transfers as neededÂ
- Assists with the preparation and control of supplies, inventories, brochures, pamphlets, etc.
- Maintains communication for the finance department through mixed media and the website.Â
- Performs customer service functions such as answering departmental incoming telephone calls and re-direct if necessary to appropriate staff member; provides information and other assistance to all community members and visitors, or, direct them to appropriate department or staff members.
- Provides back-up to the Finance Assistant as required
- Provides coverage in Accounts Payable function when needed
- Performs yearly file destruction as per Records Management
- Performs other financial and basic accounting duties as assigned
- Tracks ISC funding schedules
- Ensures invoicing is done for revenue sharing partners with the Nation
Other related duties as assigned
Qualifications
Training, Education and Experience
- Completion of Grade 12, or GED equivalent or combination of education & experience.
- An Accounting, or Business Management/Administration Diploma from a recognized educational institution
- Three years’ experience in a similar position focusing on Accounts Receivable, revenue collections and/or billing, preference given to First Nations experience.Â
- Demonstrated computer skills in Microsoft Office Suite (Outlook, Word, Excel)
- Aptitude for working with numbers / arithmetic calculations
- Ability to operate an adding machine with speed and accuracy
- High attention to detail
- Good organizational skills, with the ability to plan and prioritize effectively
- Ability to execute tasks efficiently, resolve issues with good judgement, report back on issues and outcomes
- Ability to demonstrate exceptional communication and customer services skills as necessary to establish and maintain effective working relationships with supervisors, co-workers, and the public
- Ability to understand and carry out written and oral instructionsÂ
- Ability to exercise sound judgement in the interpretation and application of related policies and procedures
- The successful candidate must be able to pass and maintain a clear Police Information Check
Working Conditions
- Work is performed primarily in an office environment. Occasional travel to attend meetings or training is required.Â
Reports to: Director of Finance