Receptionist / Administrative Assistant

Our Vision
Prophet River First Nation strives to be a self-reliant culturally connected First Nation with proud, responsible, independent members; a clear, viable and environmentally responsible economic future for our citizens; and a healthy happy, drug and alcohol-free community that thrives on mutual respect, integrity, honesty and traditional cultural values.

Position Summary
Reporting to the Administrative Coordinator the Receptionist/Administrative Assistant is the first point of contact for PRFN members, visitors to Prophet River First Nation, and all others contacting our offices either in-person or by telephone or fax. This position provides backup reception and general administrative support.

Primary/Core Responsibilities
Reception

  • Answers incoming calls, provides information, responds to basic inquiries, directs callers and takes messages as required, and updates the general calendar of activities.
  • Greets visitors, clients and members and ensures their comfort
  • Ensures that the reception and common areas are tidy and welcoming 
  • Records incoming mail and distributes
  • Maintains various electronic and paper filing systems
  • Distributes faxes and emails, and organizes outgoing couriers and mail

Administrative Support

  • Provides general administrative support
  • Coordinates bookings for the community gym, exercise room, and Council Chambers. 
  • Ensures Council Chambers are tidy and set up for meetings as required
  • Maintains office equipment

Qualifications
Training, Education and Experience

  • Grade 12 plus/or including computer skills and office administration training
  • 1-2 years prior experience in office administration ideally within an Indigenous organization
  • Satisfactory Criminal Record Check
  • First Aid Level 1/CPR certification desirable
  • Valid B.C. Class 5 Driver’s license is desirable

Knowledge, Skills and Abilities

  • Well-developed communication and interpersonal skills
  • Excellent client service skills. Friendly, positive, responsive, professional and helpful.
  • Well organized and proactive with strong time management skills.
  • Ability to multi task with attention to detail.
  • Ability to exercise a high degree of professionalism and confidentiality
  • Well-developed office administration skills including filing, and computer skills including MS Office
  • Able to work independently with minimal day-to-day supervision as well as working within a collaborative team framework
  • Genuine respect for Prophet River First Nation culture and protocols

To Apply
Submit your Resume, Cover Letter and a minimum of two (2) references either by email or drop off Attention:

Marina Hutchinson
Administration Coordinator
Prophet River First Nation
marina.hutchinson@prophetriverfn.ca

Open until position filled.

Preference is given to members of Prophet River First Nation

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