Receptionist/Administrative Assistant Casual – On Call

Our Vision
Prophet River First Nation strives to be a self-reliant culturally connected First Nation with proud, responsible, independent members; a clear, viable and environmentally responsible economic future for our citizens; and a healthy happy, drug and alcohol-free community that thrives on mutual respect, integrity, honesty and traditional cultural values.

Position Summary
Reporting to the Administrative Coordinator the Receptionist/Administrative Assistant is the first point of contact for PRFN members, visitors to Prophet River First Nation, and all others contacting our offices either in person or by telephone or fax. This position provides backup reception and general administrative support.

Primary/Core Responsibilities

• Reception
• Answers incoming calls, provides information, responds to basic inquiries, directs callers and takes messages as required
• Greets visitors, clients and members and ensures their comfort
• Ensures that the reception and common areas are tidy and welcoming
• Records incoming mail and distributes
• Maintains various electronic and paper filing systems
• Distributes faxes and emails, and organizes outgoing couriers and mail
• Administrative Support
• Provides general administrative support to the Administrative Coordinator, Finance Manager, and Chief Administrative Officer as requested
• Coordinates bookings for the community gym, exercise room, and Council Chambers. Ensures those booking PRFN venues are advised of the COVID-19 protocols and that COVID-19 supplies are readily available. Ensures Council Chambers is tidy and set up for meetings as required
• Maintains office equipment

Qualifications
Training, Education and Experience

• Grade 12 plus/or including computer skills and office administration training
• 1-2 years prior experience in office administration ideally within an Indigenous organization
• Satisfactory Criminal Record Check
• First Aid Level 1/CPR certification is desirable
• Valid B.C. Class 5 Driver’s license desirable

Knowledge, Skills and Abilities

• Well-developed communication and interpersonal skills
• Excellent customer services skills. Friendly, positive, responsive, professional and helpful
• Well organized and proactive with strong time management skills
• Patient, with the ability to show compassion and understanding
• Ability to multi-task with attention to detail
• Professional with the ability to maintain confidentiality
• Well-developed office administration skills including filing
• Intermediate computer skills including MS Office
• Able to work independently with minimal day-to-day supervision as well as working within a collaborative team framework
• Genuine respect for Prophet River First Nation culture and protocols

To Apply
Submit Resume, Cover Letter and a minimum of two (2) references either by email or drop off Attention:

Valerie Askoty
Administration Coordinator
Prophet River First Nation
[email protected]

Deadline to Apply – 4:30 pm Monday, March 29, 2021

Preference is given to members of Prophet River First Nation